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Rockstar Executive Assistant Sales Support

We are seeking a high energy individual with multi-tasking capabilities to join our team. We are looking for candidates that maintain positive attitudes and seek to provide extraordinary customer service. The ideal candidate must like to work both independently and as part of a team. Come join our fun growing team!

Provide professional and personal assistance to the owner of the company and to the Office and Sales Department, including:

  • Answers phone inquiries, directs calls, and provides basic company information, as well as communicates with clients
  • Acts as the first point of contact for the company, manages phone calls, and greets all guests to the office
  • Performs clerical duties (taking memos, maintaining files, organizing documents, photocopying, faxing, collating, etc.)
  • Manages executive calendar and schedule, and acts as liaison for executive team
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements
  • Plans/organizes and implements events such as meetings, business luncheons, or client visits and events
  • Prepares presentations for both onsite and offsite meetings
  • Coordinates trade show registration
  • Proofreads and edits documents
  • Prepares reports, presentations, and data, as well as maintains files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs
  • Helps plan company events, meetings, and employee team building activities or special projects.
  • Handles general central office upkeep (ordering supplies, maintaining organization, etc.)
  • Contributes to the completion and submission of exclusive project bids and proposals
  • Works with Marketing Department on upcoming events
  • Supports sales staff with all paperwork (printing, editing them, emailing them to clients if needed, etc.)
  • Supports sales team while they are in the field by answering their calls and providing them with client info as needed
  • Completes the first stages of billing for sales to review before it goes to Finance Department
  • Supports the Finance Department with monthly mailings and filing
  • Supports the Human Resources Department with filing and hiring process
  • Supports the Service Department by printing schedules weekly
  • Point of contact for phones, copier, and computers

Executive Assistant/ Office and Sales Support Skills:

  • Able to organize and manage substantial amounts of files, tasks, schedules, and information
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Comfortable in both a leadership and team-player role
  • Able to perform all clerical duties

Executive Assistant/Office and Sales Support Requirements:

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • Ability to use a computer and learn a new database system such as Quick Books and GoFormz.
  • Excellent written and verbal communication skills
  • Able to concentrate on multiple problems/tasks at once
  • Excellent time management and prioritization skills
  • Valid driver’s license and safe driving record preferred
  • Ability to interact with office staff and customers in person, on the phone, and via email

 

Full Time Warehouse Assistant

Responsibilities/Duties:

  • Assist in offloading and loading shipment packages from/onto delivery trucks
  • Must learn different plant types to insure pulling correct plants
  • Must be in good physical condition; able to lift at least 50 lbs.
  • Receive goods and ensure that they correlate to the accompanying delivery documents
  • Sort out items from a variety of delivered packages and put in correct storage areas
  • Receive work orders from supervisor and assist operations in locating items in storage areas
  • Apply preventative beneficials to all plants when they arrive to warehouse
  • Prepare goods to be shipped out along with appropriate paperwork
  • Sleeve and label all plants going out to customers
  • Label each item in accordance to labeling guides provided by the company
  • Box, pack and wrap picked items according to specific instructions provided by customers
  • Retrieve items from storage areas and ensure that they are correct / assembled properly before being sent out
  • Prepare necessary documentation such as invoices and delivery orders and ensure that they are sent to correct departments
  • Take inventory of stored goods — count and record number of items received and sent out
  • Take and fill requests for returning or replacing items
  • Restock returned items in their designated storage areas and update inventory information accordingly
  • Keep warehouse area clean and sanitized on a constant basis
  • Any additional special projects as needed

Full Time Living Wall Service Technician

Job Description:

The role involves evaluating and maintaining living walls, internal and external. A high standard of work is essential throughout. Detailed knowledge of plants is crucial for this position; therefore, we would ask that the candidate has horticultural training or extensive gardening experience. The applicant must be able to work alone and be able to communicate professionally with clients. This opportunity also presents an excellent opportunity for internal and external living wall training, as well as career progression within Cityscapes for the right candidate.

Responsibilities will include:

• Visits all scheduled accounts regularly, paying special attention to high maintenance and large accounts
• Ensures consistent Cityscapes quality, and effective performance while on the job
• Ensures that all plants are clean and free of dust
• Removes discolored leaves; pruning
• Monitors and adjusts irrigation when needed
• Notifies service manager of any damaged or vandalized plants
• Responsible for upkeep and placement of tools and equipment
• Actively attends regular Horticulture Service Team meetings
• Assists with cleaning and pest issues in compliance with Cityscapes policies
• Seeks and makes suggestions for improvements where needed
• Self-motivated
• Must be able to problem solve
• Any additional special projects as needed

Key Skills:

• Horticultural training or extensive gardening experience
• Irrigation experience
• A clean drivers license is essential
• Capable of working alone to a high standard
• Good client liaison skills
• Organizational skills and an ability to assess what is required for the task at hand
• Comfortable working at height
• Experience with ladders and scissor lift
• Able to lift up to 50 pounds
• Experience with power tools

Here are some reasons why you might want to work here:

• Casual dress
• Comprehensive benefits
• Detailed training programs
• Effective management/system of continual improvement
• Environmental focus
• Fair pay
• Fun and Friendly staff
• Interesting work/lots of variety
• Job matching (we do our best to pair you with the appropriate position)
• Market Leader
• Pride – We have a good product (plants) that enhances the environment and lifestyle of people
• Professionalism – expected in all positions
• Referral bonus for finding great new employees
• Regular performance reviews
• Team atmosphere/group participation

Exterior Landscape Horticulturalist

Seeking hardworking individuals to maintain exterior plantings in the Boston area.  Job includes exterior plantings, watering and maintaining of plants and some heavy lifting. This is a seasonal position April-December with a possibility of extension through the winter. Applicants should have a passion for maintaining a beautiful environment, some experience and a clean driving record. Duties include

  • Visits all scheduled accounts regularly for plant and landscape maintenance
  • Ensures consistent Cityscapes quality, effective performance while minimizing plant replacements
  • Responsible for keeping an accurate log of account maintenance for each and every account
  • Waters all plants appropriately using hose hookups or water tank vehicles as a water source
  • Ensures that all plants are pruned appropriately, removing discolored leaves and spent flowers
  • Notifies manager and sales representative of any damaged or vandalized plants and containers
  • Communicates with manager and sales representative if there is an issue on an account
  • Responsible for upkeep and placement of tools and equipment
  • Actively attends regular Exterior Team meetings
  • Check and treat all pest issues in compliance with Cityscapes policies
  • Remove all trash and debris from planters, beds, and containers
  • Seek and make suggestions for improvements where needed including plant changes, fertilization etc…
  • Any additional special projects as needed

Interior Horticulturalist

Seeking meticulous horticulturists with a passion for plants. Job includes maintenance of indoor plantscapes by watering, pruning, washing, fertilizing and treating plants in and around Greater Boston’s corporate interiors.

  • Visits all scheduled accounts regularly, paying special attention to high maintenance and large accounts
  • Ensures consistent Cityscapes quality, effective performance while minimizing plant replacements
  • Waters all plants and sub-irrigation units appropriately for each plant
  • Ensures that all plants are clean and free of dust
  • Removes discolored leaves; pruning
  • Notifies service manager of any damaged or vandalized plants and containers
  • Communicates with manager and sales representative if there is an access issue on an account
  • Keep all current client inventories up to date
  • Responsible for upkeep and placement of tools and equipment
  • Reports all No-Charge Replacements into the office line with clarity and discusses potential problems
  • Actively attends regular Horticultural Services Team meetings
  • Check and treat all pest issues in compliance with Cityscapes policies
  • Remove all trash and debris from planters
  • Seek and make suggestions for improvements where needed including restaging projects etc…
  • Any additional special projects as needed
landscapers planting red flowers inside corporate office building

Operations Foreman

Responsible for installation and delivery of interior and exterior plants and arrangements. Must be comfortable driving in the Boston area. Duties include:

  • Thoroughly reads over daily work orders assigned every morning
  • Gathers appropriate equipment and product required for the days assigned work orders
  • Responsible for quality execution of all work orders and flowering plant rotations
  • Proper installation of all materials
  • Reports to Operations Manager for day to day issues
  • Asks Managers or foremen, for clarification when questions arise.
  • Responsible for Cityscape vehicles being operated and used appropriately
  • Attends department meetings
  • Interfaces with design/sales teams to meet the needs of our clients
  • Loads and unloads trucks with shipping and receiving both in the morning and at the end of the work day.
  • Conducts self in a professional manner
  • Keep a pleasant or positive attitude.
  • Keeps operations trucks clean each day. Disposes of trash or recycling appropriately.
  • Makes suggestions for improvement where needed
  • Any additional special projects as needed

Living Art and Holiday Decor Designer

We are seeking a high-energy individual with multi-tasking and problem-solving capabilities to join our team. We are looking for candidates that maintain positive attitudes and seek to provide extraordinary customer service. The ideal candidate must like to work both independently and as a part of a team. Come join our fun growing team! Job Description and Key Responsibilities:

  • Assembling colorbowls and living arts
  • Design upkeep and organization
  • Water and prune plants for design department
  • Deconstruct past monthly rotations, recycle, and compost
  • Production of fresh flower arrangements
  • Pick up product at market
  • Support the sales team in concept development and provide sample pieces and onsite assembly
  • Construct, decorate, and refresh trees, wreaths, holidayscapes using our unique holiday themes and procedures
  • Onsite set-up, breakdown, and storage of holiday decorations
  • Any additional projects as needed

Key Skills:

  • Capable of working alone, as well as on a team
  • Good client liaison skills
  • Organizational skills and an ability to assess what is required for the task at hand
  • Able to lift up to 40 pounds
  • Capable of being on your feet all day and working in a fast paced environment