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Available Positions

Design/Sales Executive

  • Responsible for maintaining client relationships and getting new sales.
  • Help other members of the sales team. Support them, answer questions, brainstorm ideas, problem solve.
  • Support the president when needed on large jobs.
  • Strive to be a leader and maintain a positive attitude.
  • Keep a balanced work environment.
  • Stay when needed for work events.
  • Work closely with the Purchasing, Service and Operations Departments to ensure efficient and timely installations.
  • Complete all paper work properly and in a timely manner.
  • Train new sales employees if needed.
  • Any additional special projects as needed

Receptionist/Office Assistant

We are seeking a high energy individual with multi-tasking capabilities to join our team.  We are looking for candidates that maintain positive attitudes and seek to provide extraordinary customer service.  The ideal candidate must like to work both independently and as part of a team.

Provide professional assistance to the company and the individual departments in the company, including:

  • Answers phones
  • Greets clients
  • Types and emails out operations schedule weekly
  • Orders/Organizes office supplies
  • Pre-clears guests at security
  • Mail pick-up and drop-off
  • Data entry of work orders in QuickBooks
  • Assists in monthly invoice mailing
  • Scans all contracts and saves in appropriate folders in T-Dive
  • Basic data entry
  • Assists HR in planning and executing company events
  • Typing and updating inventories
  • Assists Service in technician supply orders
  • Creates work orders
  • Creates technician service route books
  • Distributes mail
  • Office pet care (fish and frogs)
  • Handles copier maintenance

Additional responsibilities and tasks may be added based on ability.

Requirements:

  • Focused, highly organized, and ability to multi-task
  • Ability to answer phones, transfer calls, take messages, and put calls on hold
  • Familiar with Microsoft Word, Microsoft Excel, and web browsers
  • Good communication skills and a friendly, polite demeanor
  • Ability to use a computer and learn a new database system such as Quick Books
  • Ability to interact with office staff and customers in person, on the phone, and via email

Executive Assistant/Sales Support

We are seeking a high energy individual with multi-tasking capabilities to join our team.  We are looking for candidates that maintain positive attitudes and seek to provide extraordinary customer service.  The ideal candidate must like to work both independently and as part of a team.

 

Provide professional and personal assistance to the owner of the company and to the Sales Department, including:

  • Calendar management
  • Meeting/travel coordination
  • Presentation preparation
  • Trade show registration
  • Proofread and edit documents
  • Client communication
  • Contribute to the completion and submission of exclusive project bids and proposals
  • Handles all AIA  Architects presentations in house and offsite
  • Works with Marketing Department on BOMA events
  • Act as the first point of contact for the company, manage phone calls, and greet all guests to the office.
  • Print and scan documents
  • Basic data entry
  • Support sales staff with all work orders (printing, tweaking them, emailing them to clients if needed, etc.)
  • Write up and order POs
  • Support sales team while they are in the field by answering their calls and providing them with client info as needed
  • Run first draft of commission reports
  • Complete the first stages of billing for sales to review before it goes to Finance Department
  • Enters new clients info into QB
  • Miscellaneous marketing presentations
  • Fielding Sales calls

Additional responsibilities and tasks may be added based on ability.

Requirement:

  • Focused, highly organized, and ability to multi-task
  • Ability to answer phones, transfer calls, take messages, and put calls on hold
  • Familiar with Microsoft Word, Microsoft Excel, and web browsers
  • Good communication skills and a friendly, polite demeanor
  • Ability to use a computer and learn a new database system such as Quick Books
  • Ability to interact with office staff and customers in person, on the phone, and via email

Exterior Landscape Horticulturalist

Seeking hardworking individuals to maintain exterior plantings in the Boston area.  Job includes exterior plantings, watering and maintaining of plants and some heavy lifting. This is a seasonal position April-December with a possibility of extension through the winter. Applicants should have a passion for maintaining a beautiful environment, some experience and a clean driving record. Duties include

  • Visits all scheduled accounts regularly for plant and landscape maintenance
  • Ensures consistent Cityscapes quality, effective performance while minimizing plant replacements
  • Responsible for keeping an accurate log of account maintenance for each and every account
  • Waters all plants appropriately using hose hookups or water tank vehicles as a water source
  • Ensures that all plants are pruned appropriately, removing discolored leaves and spent flowers
  • Notifies manager and sales representative of any damaged or vandalized plants and containers
  • Communicates with manager and sales representative if there is an issue on an account
  • Responsible for upkeep and placement of tools and equipment
  • Actively attends regular Exterior Team meetings
  • Check and treat all pest issues in compliance with Cityscapes policies
  • Remove all trash and debris from planters, beds, and containers
  • Seek and make suggestions for improvements where needed including plant changes, fertilization etc…
  • Any additional special projects as needed

Interior Horticulturalist

Seeking meticulous horticulturists with a passion for plants. Job includes maintenance of indoor plantscapes by watering, pruning, washing, fertilizing and treating plants in and around Greater Boston’s corporate interiors.

  • Visits all scheduled accounts regularly, paying special attention to high maintenance and large accounts
  • Ensures consistent Cityscapes quality, effective performance while minimizing plant replacements
  • Waters all plants and sub-irrigation units appropriately for each plant
  • Ensures that all plants are clean and free of dust
  • Removes discolored leaves; pruning
  • Notifies service manager of any damaged or vandalized plants and containers
  • Communicates with manager and sales representative if there is an access issue on an account
  • Keep all current client inventories up to date
  • Responsible for upkeep and placement of tools and equipment
  • Reports all No-Charge Replacements into the office line with clarity and discusses potential problems
  • Actively attends regular Horticultural Services Team meetings
  • Check and treat all pest issues in compliance with Cityscapes policies
  • Remove all trash and debris from planters
  • Seek and make suggestions for improvements where needed including restaging projects etc…
  • Any additional special projects as needed

Operations Foreman

Responsible for installation and delivery of interior and exterior plants and arrangements. Must be comfortable driving in the Boston area. Duties include:

  • Thoroughly reads over daily work orders assigned every morning
  • Gathers appropriate equipment and product required for the days assigned work orders
  • Responsible for quality execution of all work orders and flowering plant rotations
  • Proper installation of all materials
  • Reports to Operations Manager for day to day issues
  • Asks Managers or foremen, for clarification when questions arise.
  • Responsible for Cityscape vehicles being operated and used appropriately
  • Attends department meetings
  • Interfaces with design/sales teams to meet the needs of our clients
  • Loads and unloads trucks with shipping and receiving both in the morning and at the end of the work day.
  • Conducts self in a professional manner
  • Keep a pleasant or positive attitude.
  • Keeps operations trucks clean each day. Disposes of trash or recycling appropriately.
  • Makes suggestions for improvement where needed
  • Any additional special projects as needed