The HR Admin & Recruiting Assistant plays a key role in supporting the HR department with administrative tasks while actively assisting in the recruiting process. This role involves handling candidate outreach, coordinating interviews, maintaining job postings, and ensuring a smooth hiring process. The ideal candidate is detail-oriented, organized, and has excellent communication skills.

(Full-Time, Monday – Friday)

Location: Back Bay

Qualifications & Skills:

• 4 + years of experience in HR, recruiting, or administrative support (preferred but not required).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software/applicant tracking systems.
• Ability to handle confidential information with professionalism.
• Detail-oriented with the ability to multitask and prioritize tasks efficiently.
• A proactive and resourceful approach to problem-solving.

Responsibilities/Duties:

• Maintain and organize new employee records, ensuring compliance with company policies and legal requirements.
• Assist with onboarding tasks, including new hire paperwork and orientation scheduling.
• Prepare onboarding schedules and collaborate with department leads to ensure a smooth transition for new hires.
• Serve as a point person during new hire orientation, ensuring all onboarding documents, trainings, and introductions are completed.
• Manage email correspondence and respond to general inquiries.
• Help coordinate employee engagement initiatives and company events.
• Support HR team with benefits administration and employee communications.
• Assist in tracking and updating HR policies, procedures, and compliance documents.
• Research and identify new job posting platforms, including job boards, career fairs, and networking events.
• Track key recruitment and onboarding metrics (e.g., time-to-fill, new hire retention, candidate experience feedback).
• Help create and maintain onboarding materials, employee handbooks, and internal HR documentation.
• Post job openings on various platforms and ensure job descriptions are accurate and up to date.
• Facilitate completion and verification of I-9 forms and ensure compliance with E-Verify and federal regulations
• Act as the first point of contact for applicants, responding to initial inquiries and screening resumes.
• Schedule and coordinate interviews between candidates and hiring managers.
• Assist in interview preparation, including sending confirmations, preparing materials, and gathering feedback.
• Track candidates throughout the hiring process and update the applicant tracking system.
• Assist in background checks, reference checks, and offer letter preparation.
• Maintain relationships with recruitment agencies and external hiring partners as needed.

Work Environment & Schedule: